Effective Meetings

Making meetings more productive. Looking at meetings from the point of view of both the chairperson and as a participant. Since it is an accepted fact that meetings are vital for the effective management of your organisation, this workshop explores why and how meetings fail, often resulting in a criminal waste of management time. The workshop further continues this theme by looking at overcoming these common difficulties enabling participants to do justice to all future meetings.

• Types of meetings


• Chairing meetings - the duties of the chairperson - structure and control


• Essential factors for effective meetings


• Preparation and planning - prepare and circulate a precise agenda


• Timing - control and allocation, how to allocate sufficient time to each item on the agenda


• How to avoid boredom, frustration and confusion


• Setting and reaching objectives


• The responsibility of all participants - overcoming the common negative issues related to attending meetings - reluctance, fear, inexperience, effect on own time, irrelevance, lack of achievement etc


• How to ensure that only key people are involved - bringing decision makers, technical knowledge and experience to your meetings


• Summarise and record decisions - keep accurate minutes - actions, responsibilities, timescales


• Environment - covering conditions and avoiding distractions


• Avoiding interruptions - setting expectations with peers, subordinates and managers


• Exercises and Role Plays


• Exercise: Meetings Bloody Meetings